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Employment Opportunity

Position: Administrative Assistant
(Los Banos Campus)
Range 14
Closing Date:
July 30, 2013
Beginning Date:
September, 2013 (approximate)



  • Graduation from high school or the equivalent
  • Two years experience of secretarial experience working with computers and related equipment
  • Top candidates will be required to complete assessment exams. These exams will establish Microsoft Word and Excel proficiency and basic office skills.
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students

General Description:

Under general supervision, to coordinate assistance to students and staff, develop and maintain the budget, develop statistical data, perform varied secretarial and clerical duties, coordinate office activities, provide administrative relief; supervise clerical functions, oversee assigned area in the absence of administrator; and perform related work as required.

Essential Functions

  • Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures
  • Develops working knowledge of special terminology related to the function to which assigned
  • Receives visitors and gives out information or refers callers to proper officials
  • May take minutes
  • Types a variety of materials·
  • Answers routine letters independently
  • Receives telephone calls
  • Arranges meetings for the supervisor which may involve contact with other departments
  • May make travel and hotel reservations
  • Prepares schedules of meetings and insures that participants are informed of meeting dates
  • Keeps records of various committees
  • Installs and revises filing systems and other clerical procedures
  • Receives a variety of information which may be of a confidential nature·
  • Orders supplies
  • Operates varied office equipment
  • Assists in the process which leads to the hiring of employees
  • Trains, assigns and reviews work of subordinate employees or student assistants
  • Coordinates workshops
  • Facilitates outreach activities
  • Provides students with college information and other services
  • Provides budget management
  • Responsible for all monetary procedures
  • Maintains subsidiary programs
  • Collects and organizes record of services provided to students
  • Coordinates scheduling of facilities
  • Coordinates the development and implementation of schedules

Knowledge of:

  • Modern office equipment, practices and procedures
  • Program guidelines and policies
  • Principles of business letter and report writing including the use of good English, spelling and punctuation
  • Collection and organization of data and information

Ability to:

  • Read, understand, learn and apply pertinent procedures and requirements
  • Compile and analyze data
  • Train and supervise student workers
  • Take dictation when required by the assignment
  • Type at 55 net words per minute
  • Effectively communicate both orally and in writing
  • Work independently and with a minimum of supervision
  • Work cooperatively with students, the public and District personnel

How to Apply: All applicants must provide the following items by the closing date in order to be considered for this recruitment.  If materials are emailed or faxed in order to meet the deadline, it is the responsibility of the candidate to send originals immediately.  Email to:, Fax 209-384-6103

1.  Obtain application from the Office of Human Resources or download from the Application Section below and complete the entire form.
2.  Letter of interest addressing your qualifications for the position
3.  Resume
4. Current typing certificate of a minimum 55 net wpm dated within one year (online typing certificates not accepted).

It is the applicant’s responsibility to ensure that all required materials are in the Human Resources Office on the filing deadline.  Incomplete application packets will not be considered.

Application for Download

Classified Position Application [Word Doc 206k]
This application may be downloaded, saved to disk, and filled out using Microsoft Word 97 or higher. You may navigate the application blank by tabbing from field to field or pointing and clicking with the mouse. The blanks where information is to be filled in are non-printing characters. If there are additional pages in your application because of the information you included, that is OK.

All materials submitted in your application file become District property and will not be returned to you.  Please send to:

        Cathy Harris, Office of Human Resources
        Merced College
        3600 M Street, Merced, CA  95348-2898

Individuals with disabilities may request any needed accommodation to participate in the application process.  Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee.  Finalist interviews with district administrators may follow.  A limited number of candidates will be invited to interviews.  Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave and holidays.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment.  The Immigration Reform Act of 1986 requires verification of the right to work in the United States. Applicant must be able to perform essential functions of the position with or without reasonable accommodations. All classified employees, as a condition of employment, must become members of California School Employees Association or pay a representation fee in an equal amount to a charity agreeable to CSEA. All offers of employment are subject to approval by the Board of Trustees. 

An Equal Opportunity Employer