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Employment Opportunity



Range 16
Closing Date:
March 6, 2013
Beginning Date:
April, 2013 (approximate)


  • Bachelor Degree from an acceptable accredited institution and 2 years experience in financial aid OR
  • Three years of college and four years of experience in financial aid OR
  • Two years of college and six years of experience in financial aid
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students
  • Experience with MS Word, Excel and Datatel Colleague
General Description:
Under the direction of the Financial Aid Director, provides specialized assistance to students involving all aspects of the financial aid application process.  Performs specialized duties in the provision of services involving federal and state compliance issues.

Essential Functions:
Assist students with online processes:
  • Individualized assistance with completion and submission of the Free Application for Federal Student Aid, providing guidance based on student/family income, asset and other factors
  • Retrieve and print Student Aid Reports
  • Establish or retrieve Personal Identification Numbers (PIN)
  • Access the IRS Data Retrieval option on the FAFSA
  • Make other FAFSA corrections as needed
  • Use the Merced College webpage and portal to access award letters, print Financial Aid Appeal forms, print unofficial transcripts, and retrieve information about MC services
Advise students:
  • Provide information about the types of financial aid, the financial aid process, required satisfactory academic progress SAP standards, effects of withdrawals on the academic record as it relates to financial aid, the importance of an educational plan and the informed selection of an academic program.
  • Make referrals to counseling
  • Meet with students and their parents as requested
  • Exercise professional judgment during student appointments for Dependency Overrides, income adjustments, unaccompanied youth and other special circumstances.
  • Establish and maintain liaison with community agencies/groups, area high schools, and adult schools to promote and assist with the application for financial aid programs
  • Give presentations on campus as requested: guidance classes and division meetings, nursing student orientations, College Night, and others as requested
  • Update annually MC Financial Aid Handbook
  • Create financial aid flyers and brochures
  • Order informational materials from the Department of Education, the California Student Aid Commission, I Can Afford College, and other sources

Knowledge of:

  • Financial Aid process
Ability to:
  • Work independently
  • Apply professional judgment
  • Train and supervise student workers
  • Multi-task in a fast paced environment assisting students with varying levels of computer skill and experience
  • May perform Financial Aid Advisor tasks as needed

How to Apply:   All applicants must provide the following items by the closing date in order to be considered for this recruitment.  If materials are emailed or faxed in order to meet the deadline, it is the responsibility of the candidate to send originals immediately.  Email to:, Fax 209-384-6103

1.  Obtain application from the Office of Human Resources or download from the Application Section below and complete the entire form.
2.  Letter of interest addressing your qualifications for the position
3.  Resume
All college transcripts (undergraduate/graduate), official copies are not required unless applicant is hired

It is the applicant’s responsibility to ensure that all required materials are in the Human Resources Office on the filing deadline.  Incomplete application packets will not be considered.

Application for Download

Classified Position Application [Word Doc 206k]
This application may be downloaded, saved to disk, and filled out using Microsoft Word 97 or higher. You may navigate the application blank by tabbing from field to field or pointing and clicking with the mouse. The blanks where information is to be filled in are non-printing characters. If there are additional pages in your application because of the information you included, that is OK.

All materials submitted in your application file become District property and will not be returned to you.  Please send to:

       Cathy Harris, Office of Human Resources
        Merced College
        3600 M Street, Merced, CA  95348-2898

Individuals with disabilities may request any needed accommodation to participate in the application process.  Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee.  Finalist interviews with district administrators may follow.  A limited number of candidates will be invited to interviews.  Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave and holidays.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment.  The Immigration Reform Act of 1986 requires verification of the right to work in the United States. Applicant must be able to perform essential functions of the position with or without reasonable accommodations. All classified employees, as a condition of employment, must become members of California School Employees Association or pay a representation fee in an equal amount to a charity agreeable to CSEA. All offers of employment are subject to approval by the Board of Trustees. 

An Equal Opportunity Employer