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Employment Opportunity

Position: Maintenance & Operations Coordinator    EXTENDED
Range 16
Closing Date:
January 18, 2013
Beginning Date:
February, 2013 (approximate)



  • Graduation from high school
  • Four years of increasingly responsible clerical experience
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students

General Description:

Under general supervision, to assign and coordinate tasks pertaining to routine and emergency maintenance and repairs of buildings and equipment; to perform clerical and secretarial functions for the Director of Maintenance, Transportation & Facilities Construction and Maintenance & Operations Manager; to coordinate with the Purchasing Department in the procurement of M & O materials; to obtain vendor statements upon completion of jobs.

Essential Functions:

  • Assists supervisor to facilitate training and staff development for maintenance, custodial and grounds staff, including in-house workshops, vendor-sponsored demonstrations and seminars, and regularly scheduled department meetings
  • Assists with organization of preventive maintenance programs, general distribution and completion of daily service requests, work orders and routine assignments
  • Assists with semi-annual and annual scheduling of long term service, repair and replacement needs of buildings and equipment.
  • Assists in preparing information for the budget and maintains budget records and files
  • May attend Maintenance & Operations meetings, prepare minutes and summaries of actions taken
  • Assists in coordinating communications with other offices in the District
  • Receives calls and gives out information where judgment, knowledge, and interpretation of policies, procedures, and regulations are necessary
  • Prepares reports of financial and statistical data
  • Secretary to the Health & Safety Committee - prepare agenda, take minutes of monthly meetings, and  other duties as assigned
  • Coordinate and create quarterly Health & Safety Bulletin
  • Track recyclables weekly and report to the State of California
  • Receives routine and emergency telephone requests for repair and/or maintenance service
  • Prepares and transmits job assignments to appropriate supervisor or to proper staff member
  • Enters job assignments into master computer schedule and tracks jobs to ensure adherence to schedule
  • Records man-hours expended on jobs
  • Prepares summaries and data entry of work orders and service requests in progress or completed
  • Maintains locator log for department personnel
  • Receives work orders for routine repair work, records, and transmits to the staff member concerned and notifies originator of action taken
  • Prepares report of work orders received and major work accomplished as required
  • Initiates budget transfers to bill for service provided or maintenance performed
  • Prepares requisitions, designates accounts to be charged, follows up on purchase orders from Maintenance and Operations Departments
  • May verify invoices and other charges prior to forwarding to Purchasing Department
  • Contacts vendors for service under maintenance for service contracts
  • Performs secretarial duties for the Director of Maintenance, Transportation & Facilities Construction and Maintenance & Operations Manager such as typing, filing, scheduling appointments, keeping trip accounts and making travel arrangements
  • Responsible for maintenance of computer programs required to conduct the Operations and Maintenance activities of the District
  • Operates the Energy Management System as required
  • Performs other job-related tasks as assigned

Knowledge of:

  • Principles of office management
  • Collection and organization of data and information
  • Principles of business letter and report writing, including the use of good English, spelling and punctuation
  • Top candidates will be required to complete assessment exams.  These exams will establish MS Word and Excel proficiency and basic office skills.

Ability to:

  • Work independently
  • Interpret and explain rules, policies and procedures
  • Prepare and edit reports and other materials of moderate complexity involving M&O matters
  • Compose letters independently
  • Transcribe minutes for meetings efficiently and effectively
  • Use standard office equipment and computer applications, including word processing and data base
  • Deal with the public, students and District employees in an effective, tactful, and diplomatic manner
  • Work cooperatively with others
  • Plan for data storage and retrieval in preparation of complex reports, involving man hours, costs and recurring maintenance problems
  • Analyze situations accurately and to adopt and effective course of action, frequently in high stress or emergency situations.
  • Type at 60 net words per minute

How to Apply:   All applicants must provide the following items by the closing date in order to be considered for this recruitment.  If materials are emailed or faxed in order to meet the deadline, it is the responsibility of the candidate to send originals immediately.  Email to:, Fax 209-384-6103

1.  Obtain application from the Office of Human Resources or download from the Application Section below and complete the entire form.
2.  Letter of interest addressing your qualifications for the position
3.  Resume
Current typing certificate of a minimum of 60 wpm dated within one year (on line typing certificates not accepted).

It is the applicant’s responsibility to ensure that all required materials are in the Human Resources Office on the filing deadline.  Incomplete application packets will not be considered.

Application for Download

Classified Position Application [Word Doc 206k]
This application may be downloaded, saved to disk, and filled out using Microsoft Word 97 or higher. You may navigate the application blank by tabbing from field to field or pointing and clicking with the mouse. The blanks where information is to be filled in are non-printing characters. If there are additional pages in your application because of the information you included, that is OK.

All materials submitted in your application file become District property and will not be returned to you.  Please send to:

Cathy Harris, Office of Human Resources, Merced College, 3600 M Street, Merced, CA  95348-2898

Individuals with disabilities may request any needed accommodation to participate in the application process.  Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee.  Finalist interviews with district administrators may follow.  A limited number of candidates will be invited to interviews.  Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave and holidays.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment.  The Immigration Reform Act of 1986 requires verification of the right to work in the United States. Applicant must be able to perform essential functions of the position with or without reasonable accommodations. All classified employees, as a condition of employment, must become members of California School Employees Association or pay a representation fee in an equal amount to a charity agreeable to CSEA. All offers of employment are subject to approval by the Board of Trustees. 

An Equal Opportunity Employer