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Minutes

Merced Community College District
Prop 39 Citizens Oversight Committee Minutes

Saturday, March 5, 2005 - 9:00 a.m.
Interdisciplinary Academic Center – Wing C

Members Present: Maggie Randolph, (Co-Chairperson), Michelle Allison, Mary Villalta Brooks, Robert Edminster, Keith Groninga, Barbara Ward

Members Absent: Chris Tafoya, Gerald Hoyt

Others Present: Larry Johnson, Joe Allison, Marvin Smith, Terry Eyrich
Sheila Flores (recording)

The meeting was called to order at 9:15 a.m. by Co-Chairperson Maggie Randolph. The pledge of allegiance was led by Maggie Randolph.

  1. Hearing of the Public
    (An opportunity will be given to citizens to address the committee on matters of the bond process B a five minute time limit will be allotted to each speaker, with a maximum of twenty minutes to each subject, unless extended by the Chairperson.)

There was nothing from the public.

  1. Approval of Minutes from the October 9, 2004, Meeting
    It was MSCU (Brooks/Allison) to approve the minutes.
  2. Discussion, Updates and/or Action
    1. Re-appointment of Committee Members
      Larry explained to committee members that their two-year term was up and if agreeable, they could serve an additional two-year term. All members in attendance were agreeable. Sheila will contact Chris Tafoya and Gerald Hoyt to see if they are interested in accepting an additional term. Larry reminded members that there are still two seats open for student representatives; one from Los Banos and one from Merced. There are also seats open to represent a taxpayer organization and a support organization. Larry said if the committee members knew any interested parties to forward the names to him. Larry will forward committee members’ names to the September 2005 MCCD Board of Trustees meeting for confirmation. Larry thanked the committee for their on-going commitment to the communities the District serves.
    2. Opinion of Bill Lockyer, Attorney General, State of California
      Larry referred to a handout which outlined a recent opinion from Bill Lockyer, State of California Attorney General, regarding the following question

QUESTION
May a school district use Proposition 39 school bond proceeds to pay the salaries of district employees who perform administrative oversight work on construction projects authorized by a voter approved bond measure?

CONCLUSION
A school district may use Proposition 39 school bond proceeds to pay the salaries of district employees to the extent they perform administrative oversight work on construction projects authorized by a voter approved bond measure.

In the next couple months, the District will have the Science Building Remodel, Learning Resources Center, Business Resource Center, North Loop Road and Los Banos Campus projects underway. Based on the tremendous amount of work related to each of these projects, Merced Community College District will be hiring two positions.

  1. Construction Manager – This position will be responsible for daily oversight, coordination and management of each of the bond projects.
  2. Part-Time Accounting Technician II – This position will be responsible for keeping track of each bond project budget, including all expenditures.
  1. Construction Project Updates
    Larry Johnson referred to a handout, which gave a brief summary of each projects’ progress.
    Science Building Remodel Project – Phase I, Science Building temporary space is completed and provides the students with four large labs, a fume-hood facility, restrooms, and a large core space. Phase I is funded with bond dollars. A bid has been awarded for Phase II, asbestos abatement removal, which began on February 22. Phase II is funded with state dollars. Phase III, the actual remodel, will begin in early Spring 2005 and will take approximately ten months to complete. It is anticipated the project will be completed in time for summer 2006 classes. The remodel is funded with state dollars. Larry thanked Terry Eyrich for his on-going patience and cooperation throughout Phase I. Terry Eyrich thanked his faculty for their patience. Mary Villalta Brooks asked if any classes were eliminated as a result of the temporary space. Terry Eyrich said there were no section reductions as a result of the remodel.


    Learning Resources Center Project – Site preparation has already begun with the relocation of the Cal WORKS CDC Portables and Mech. Ag. Portable. Campus community will soon see the removal of the original CDC Portable that is currently used by MCOE. The LRC will be by far the largest building in the District, measuring 52,350 assignable square feet. This project is funded 50% by the state and 50% by bond funds.

    North Loop Road Project – This project was suspended late last fall due to rainy weather. It is anticipated the project will begin within the month, weather permitting. This is a $1.5 million dollar project funded with bond proceeds. Upon completion, there will be a new student parking lot and an interior road that connects the G Street entrance to the M Street entrance.

    Siemens Energy Retrofit – This $4.6 million dollar energy retrofit project began early this spring and includes many upgrades to the campus system including Cogeneration, HVAC and interior lighting upgrades and central plant boiler and chiller upgrades. The portion of the project that upgrades units to handle new facilities is coming out of bond funds; the remaining project dollars will come from energy savings realized as a result of the completed project. Larry explained to the committee that one particular project is placing an independent HVAC unit on the Theater Facility. Currently, in order to run the Theater unit, the entire campus is heated or cooled. The cost to run the entire unit was placed on the user and community groups couldn’t always afford the high cost, so the Theater was not used during the summer weekends. The new unit will allow us to provide heating or cooling for the Theater, without running the entire campus. This will reduce the charges for heating or cooling and allow more community users to utilize the Theater. The entire project should be completed, December 2006.

    Business Resource Center Project - The Business Resource Center is planned for the block across from City Hall, between 18th and 19th Streets. Larry informed committee members the developer had backed out of the project and the college will be going ahead with the plans, contingent on City representatives securing a hotel developer for the property adjacent to the College project. Lionakis Beaumont Design Group, District architects, are finalizing the plans and the anticipated start date would be sometime this year. Programs that will utilize this space will be ESL (English as a Second Language), CITD (Center for International Trade), Workplace Learning Resource Center (WpLRC), Employer Focused Training Center (ETC), and Medical Assistant and Microcomputers in Business courses. This is a bond funded project.

    Other Merced Campus Projects:
    The Lesher Building Remodel will be included in the Governor’s 2005-06 Budget as a “Ready-Access” Project. This project will begin as soon as the Learning Resources Center Project is completed and will provide our students with a “one-stop-shopping” student service process. This project is 50% state funded, 50% bond funded.

    The Allied Health Center Project was submitted as a Final Project Proposal in 2004. If approved by the Chancellor’s Office, the project will begin in 2007. This project is 50% state funded, 50% bond funded.

    The Agriculture and Industrial Technology Complex Project was once planned as two separate projects. Because of the industry cost increases and what was learned from the Los Banos Project “economy of scale” process, the two Divisions were asked to combine their two projects into one. This would ensure that their projects would be completed sooner than expected. The two Divisions have met several times with the District planner Merle Cannon, and the Initial Project Proposal will be submitted June 1, 2005, for consideration. If approved by the Chancellor’s Office, a Final Project Proposal would be submitted in 2006. If all funding requests are approved, this project would begin in 2009-10. This project is 50% state funded, 50% bond funded.

    Los Banos Campus Projects:
    Anne Newins, Dean of Los Banos Campus, passed around new renderings of the Los Banos Campus. The renderings represent the revisions to the project, which resulted from the $5 million dollar value engineering that occurred. There is still $450,000 that will need to be deleted from the project and Anne is working with District staff to make the best decisions. She said that the reductions in the project will not negatively impact the instructional program.

    Robin Shepard is working with a committee to fundraise for landscaping and other campus features that were eliminated due to the value engineering process. Anne reported donors have committed over $125,000 towards the Los Banos Campus. Los Banos Campus employees have also elected to enroll in payroll deductions to help Los Banos fundraising efforts.

    Anne is also working with Merced County Office of Education on a collaborative effort to provide daycare for students and community members. Anne thanked Dr. Eyrich for his support and reported Los Banos is hiring their first full-time Chemistry Instructor. Los Banos is also hiring an additional English instructor.
  2. Financial Reports
    Joe Allison referred to the financials for School Facilities Improvement District 1, Merced Campus. Joe said the difference from last year’s format is the reflection of funds distributed for Site Acquisition, Plans and Working Drawings, Construction and Equipment. Since the state allocates funds based on this method (SA, PWD, C, and E), it made more sense to report the expenditures based on this method. As of December 31, 2004, bond funds in the amount of $2,979,583 were expended. This represents 14.90% of the total amount available.

    Joe referred to the financials for School Facilities Improvement District 2, Los Banos Campus. The same changes were made to the Los Banos spreadsheets. As of December 2004, bond funds in the amount of $851,586 were expended. This represents 16.57% of the total amount available.
    Joe reminded committee members at the last meeting there was a question asked “what happens if the District earns more interest than is paid out?” Because of that question, Joe referred to a handout on Arbitrage. Joe explained that CAMP (California Asset Management Company) had been hired to 1) handle each bond’s arbitrage calculation and 2) to include sufficient funds to repay any potential arbitrage liability. In addition, a contingency fund has been set aside. There are two separate accounts; one for Los Banos and one for Merced. CAMP insures that investments are tailored so that Arbitrage does not occur. The goal is to earn a responsible return so that the District can pay bond expenditures in a timely manner.

    Marvin informed committee members that the last bond sale for Los Banos Bond Proceeds would occur in June 2005.

4. Date and Time of Next Meeting
The next meeting is scheduled for Saturday, October 8, 2005 at 9:00 a.m. at the Tri-College Center Board Room.

5. Meeting Adjournment
The meeting adjourned at 10:26 a.m.

After the meeting, committee members and guests were given the opportunity to tour the new Interdisciplinary Academic Center.
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