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Minutes

Merced Community College District
Prop 39 Citizens Oversight Committee Minutes

Saturday, March 11, 2006
9:00 a.m., Merced College Staff Dining Room

Members Present: Chris Tafoya (Chairperson), Maggie Randolph, (Co-Chairperson)
Mary Villalta Brooks, Robert Edminster, Keith Groninga, Barbara Ward
Andrea Garibay, Joey Solis

Members Absent: Michelle Allison, Gerald Hoyt

Others Present: Larry Johnson, Joe Allison, Marvin Smith, Terry Eyrich
Sheila Flores (recording)

The meeting was called to order at 9:15 a.m. by Chairperson Chris Tafoya. The pledge of allegiance was led by Chris Tafoya.

  1. Hearing of the Public
    (An opportunity will be given to citizens to address the committee on matters of the bond process B a five minute time limit will be allotted to each speaker, with a maximum of twenty minutes to each subject, unless extended by the Chairperson.)

    There was nothing from the public.
  2. Approval of Minutes from the October 8, 2005, Meeting
    It was MSCU (Ward/Brooks) to approve the minutes.
  3. Discussion, Updates and/or Action
    1. Approval of 2004-05 Citizens’ Annual Bond Oversight Committee Report
      Larry Johnson referred to a final draft of the Annual Report for 2004-05, which had been
      reviewed at the previous bond oversight committee meeting (10/8/05).

      This report reflects the committee’s activities and the bond project activities for the period ending June 30, 2005.

      After discussion, it was MSCU (Groninga/Edminster) to approve the report as presented.
    2. Facilities Planning Update
      Larry Johnson informed committee members of the new page on the District website where they can look at updated project photos. The website is www.mccd.edu. Larry Johnson then referred to a handout, which gave a brief summary of each project’s progress.

      Interdisciplinary Academic Center: This project was completed and opened for classes for the Spring 2005 semester. On October 13, 2005, Lionakis Beaumont Design Group was honored by receiving a Design Excellence Award from the Sierra Valley Chapter of the American Institute of Architects. Larry said that Merced Community College District is proud to have such a showcase facility here at Merced College.

      North Loop Road: Community College Drive North was completed in October of 2005. The road connects the west side of campus to the east of campus. Hours of operation are Monday through Friday from 7:30 a.m. to 10:00 p.m. Mary Villalta Brooks said that the new road has made it much easier for her to access the college arena in her vehicle, while pulling a horse trailer.

      Learning Resources Center: This project is on time and within budget. Parsons Brinckerhoff Inc. has done an excellent job managing this construction project. Expected completion date is December of 2006.

      Los Banos Campus: The weather has slowed the construction of this project. However, trades are back on the project full time and steel can be seen on the site. Because of the increase in construction costs, the entire project will exceed the amount available from bond funds. District representatives are in the process of obtaining a COP (Certificate of Participation) to pay for the shortfall. The project is expected to be completed in Spring of 2007.

      Merced County Office of Education Early Childhood Education Center: Merced County Office of Education is in the process of planning an early childhood education center to be located at the Los Banos Campus. This new facility will be good for Merced College because the facility will be available for our classes.

      Business Resource Center: With the confirmation of Wen Chang, Atman Hospitality Group as the Hotel Developer, Merced Community College representatives are moving forward with the BRC Project. An agreement with the City is being reviewed and will be brought forward for approval at a subsequent board meeting. The construction documents are being finalized and will be submitted to DSA by April. It is anticipated the project will go to bid in August, with a completion date of August 2007. The parking structure and hotel will be constructed concurrently with the college structure.

      Science Building Remodel: This project is out of DSA and should be out to bid within the next couple weeks. If all goes well, a request to award could go to the May Board Meeting. A tremendous amount of work went into value engineering the project in an attempt to bring the project within budget. The entire process has been frustrating for faculty and staff. Terry Eyrich, Science and Math Division Chairperson and FMPC Chairperson, added that as a result of the value engineering process, the functions of the building were not changed; the changes occurred with the placement of the offices. Mary Villalta Brooks asked how the portables were working out. Terry said that they have altered their curriculum slightly to accommodate the new portables. However, 95% of the instructional curriculum is still being offered and the quality of education is just as good. Maggie Randolph asked if it had been better to just build a new facility. Terry said that in hindsight, it would have been better to start fresh. However, once the project was approved by the state, the District was better off moving forward with the project.

      Lesher Building Remodel: This project will bring all the student service functions under one roof. The project is in the construction documents phase and will be submitted to DSA this fall. The project will be bid by July 2007. Andrea Garibay asked what the District plans on doing with the vacated space in the Administration Building. Larry Johnson responded that the Administration Building will be housed with primarily administrative functions. In addition, District representatives are looking at constructing a Board Room within the building.

      Allied Health Center: This project is proposed to be included in the Governor’s 2006-07 budget. This is a ready access project and could begin as early as 2007. This project has been sited on campus directly to the West of the recently demolished orchard.

      Agriculture/Industrial Technology Complex: We are very pleased to announce this project has been approved to move forward to the Final Project Proposal (FPP) phase. An FPP will be prepared for a July 1, 2006 submittal date.

      Vocational Building Remodel Project: Upon completion of the Allied Health Center Project, the Vocational Building will be in need of remodeling. In an effort to take advantage of modernization dollars at the Chancellor’s Office, MCCD representatives will be preparing an Initial Project Proposal for this project. The IPP will be submitted to the Chancellor’s Office July 1, 2006.
    3. Financial Reports
      Joe Allison referred to two audits that were completed for the Proposition 39 expenditures for the period ending June 30, 2005; Performance Audit and Independent Auditor’ Report. Joe explained that the District hires the auditors to review expenditures to ensure that the District is in compliance with regard to Proposition 39 requirements. The Auditors’ opinion for the Performance Audit was that Merced Community College District complied, in all material respects, with the performance requirements for the Proposition 39 and Measures H and J General Obligation Bonds for the fiscal year ending June 30, 2005. The Auditors’ opinion for the Independent Report is that financial statements reviewed present fairly, in all material respects, the financial position of the Measures as of June 30, 2005, and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
  4. Date and Time of Next Meeting
    The next meeting is scheduled for Saturday, October 7, 2006, 9:00 a.m. at the Tri-College Center Board Room. Larry thanked all committee members for their time and commitment to the Proposition 39 Bond Oversight Committee.
  5. Meeting Adjournment
    The meeting adjourned at 10:05 a.m.

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