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Minutes

Merced Community College District
Prop 39 Citizens Oversight Committee Minutes

Saturday, October 7, 2006

Members Present: Chris Tafoya (Chairperson), Maggie Randolph (Co-Chairperson)
Mary Villalta Brooks, Gerald Hoyt*, Andrea Garibay, Joey Solis*

Members Absent: Michelle Allison, Bob Edminster, Keith Groninga, Barbara Ward

Others Present: Sheila Flores (recording), Larry Johnson, Marvin Smith, Joe Allison
Susan Walsh, Richard Lozano, Lucille Milani, Jack Kelly
Cheryl Eno, Dee Near

*attended a portion of the meeting

  1. Approval of Minutes from the Meeting of Saturday, March 11, 2006
    This item was move to the Spring 07 meeting agenda due to the lack of a quorum.
  2. Additions to the Agenda
    There were no additions to the agenda.
  3. Discussion/Action
    1. Review of Draft 2005-06 Annual Bond Oversight Committee Report
      Larry Johnson referred to a draft of the Bond Oversight Annual Report for the period ending June 30, 2006. Joe Allison, Director of Fiscal Services, explained that the financial reports included in the report represent the use of bond proceeds for SFID 1 (Merced) and SFID 2 (Los Banos) through the period ending June 30, 2006. Joe invited any members to contact him if they have any questions.

      Chris thanked the staff for their hard work to compile the report. Larry reminded committee members that the report would be brought back to the next meeting for approval. Upon approval, the report would then be presented to the Board of Trustees.

    2. Facilities Planning Update

      Larry Johnson referred to a handout describing the status for each of the projects. Following is a summary of the discussion:

      Los Banos Campus Project

      The Los Banos Campus Project is on schedule for a Spring 2007 completion. Final equipment and technology selections are nearing completion. There have been issues with CalTrans and the Highway 152 entrance to the campus. District representatives have been meeting with CalTrans representatives in an effort to work through the issues and have the entrance finalized in time for the Spring 2007 opening.

      Learning Resources Center Project

      Construction is in the final stages. The first order for equipment was completed this week. The project should be completed by Christmas 2006. A move schedule is being compiled.

      Lesher Building Remodel Project

      This is a ready access project which is fully funded. The Working Drawings are in DSA. Construction could begin as early as Spring 2007. This project will be completed in two phases: The first phase includes asbestos removal and the second phase includes the actual re-construction. District staff are working with future occupants to fine tune the details of each of the areas within the new building.

      Business Resource Center

      The project is moving forward. District Representatives are in the process of procuring the land for the project. The issues related to the soils testing have been cleared and the area is deemed environmentally clean. Bid Documents are currently being compiled.

      AG/IT Complex

      This Final Project Proposal was submitted on July 1, 2006. The funding year for this project is 2008-09. Since this is a “ready-access” project, all funding will be released in the 2008-09 Budget. This is a 50% bond funded, 50% state funded project.

      Allied Health Center Project

      Work continues on Preliminary Plans. Funding for this project is dependent on the passage of Proposition 1D. This is a 75% state funded, 25% bond funded project.

      Vocational Building Remodel Project

      This project was submitted as an Initial Project Proposal on July 1, 2006. The funding year for this project is 2009-10. The Vocational Building will be remodeled as a secondary effect of the Allied Health Complex Project.


      IAC Amphitheater Project

      The plans have been completed. District staff will prepare the bid documents and go to bid in the Spring. The project should be completed by the end of the Summer 2007.
    3. Proposition 39 Bond Oversight Committee Membership

      Larry Johnson reminded committee members that each of their terms (except for the student representatives) would be over in August of 2007. He referred to a Citizen’s Oversight Committee Nomination Form. He asked each member to share the forms with members of the Business Community, Senior Citizen’s Organizations, College Support Organizations and Taxpayer Organizations. Completed nominations can be submitted to Sheila Flores. Sheila will forward the nominations to Ben Duran for consideration.

      Larry thanked the committee members for their continued support of Merced Community College District Projects.
    4. Date and Time of Next Meeting

      The next meeting will be held at the new Los Banos Campus on Saturday, April 28, 2007 at 9:00 a.m. Dean Karyn Wiens will lead a tour of the new campus.
    5. Meeting Adjournment

      The meeting adjourned at 10:20 a.m. Members and guests were invited to a tour of the new Learning Resources Center (LRC), lead by Dr. Susan Walsh, LRC Director.

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