Email Signature

Guidelines for Your Merced College Email Signature

Every email that comes from Merced College reflects upon the institution. Using one simple, branded email signature across campus helps convey a unified visual identity and strengthens our overall brand.

NOTE:

• Your email should not include background colors, gradients or textures.
• Your email signature should not include special quotes or photos

The image below is a sample of how the Merced College email signature should be constructed:

Exceptions to the email signature format must be approved. Work with the Office of External Relations to help ensure that your email signature is consistent with College standards.

How to Add Email Signature to Outlook 2016 (applicable to Outlook 2013)

• These instructions are available as a pdf download: How to add your HTML email signature to Outlook 2016 (Windows) – pdf
• For Outlook Web App (browser sign-on), download: How to Add Email Signature to Outlook Web App (browser sign-on) – PDF
• Note:  If you use both Outlook and Outlook Web App, you need to create a signature in each.

(1) Step One

Click on the signature image below to open this file in your Chrome or FireFox browser. Do not use Internet Explorer.

Press CTRL + A to select the signature, then press CTRL + C to copy the signature.

IMPORTANT: Do not use your mouse to select the area, only
use Ctrl + A to insure all elements are selected.

(2) Step Two

Open Microsoft Outlook 2016.

(3) Step Three

Once Outlook 2016 is open, click the File tab in the Outlook 2016 menu, then select Options.

(4) Step Four

Select Mail on the left hand side and click on the “Signatures…” button.

(5) Step Five

Click on “New” and type a name for your email signature, press OK.

(6) Step Six

Paste your signature using CTRL + V into the text area.

NOTE: If the email signature preview in the settings area is cutting
off your email signature, do not worry, this is expected and is due to
the way the signature preview renders HTML signatures. Simply send
yourself a test email to verify that it displays correctly.

(7) Step Seven

Please Update “Your Name” and “Your position info here” placeholders with your information. Don’t forget to update the phone number.

IMPORTANT: Please do not press the enter key when updating your information. Place your mouse over the edits you want made to prevent styling issues.

(8) Step Eight

Click ‘OK’ to accept your changes.